Administrative Asst I:
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the State Hospital System (SHS) may be just the place for you! The SHS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The SHS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
This position is an extension of the Medical Records Department located on patient residential treatment programs throughout the organization. This position collects, maintains, and makes available to authorized users timely, accurate, and complete healthcare information. This position conducts regular quantitative analysis of the hybrid record using Mental Health Record System (MHRS) and Clinician Workstation (CWS) guidelines, and Joint Commission on Accreditation of Healthcare Organization (JC) standards. This is accomplished through onsite review of the paper-based patient record and the electronic health record, including report inquiry, data collection instrument, embedded Crystal Reports, and Decision Support System (DSS) reports for auditing of the electronic record. This position prioritizes, locates, tracks, and sees to the appropriate transport of patient healthcare records. This position is responsible for oversight of the paper-based patient record check-out system on assigned program; performs concurrent audits to ensure documentation passes data integrity checks; functions as a link between the medical staff, Telemedicine staff, and data specialists in regards to healthcare documentation; files pertinent clinician documentation in paper record; ensures paper-based discharge records are released from the program following established guidelines; ensures that accurate documentation forms and patient identifiers are available; performs routine chart maintenance; and maintains availability of super-bills to accomplish AvatarPM scheduling; conducts Environmental Audits to ensure confidentiality of patient information. This position serves as the local expert on hybrid record documentation within assigned area, providing customer support and training to users of both paper based and electronic patient healthcare records. This position requires OSCs to reset employee passwords with the Quick User Update function in RADPlus as needed. To facilitate a cohesive healthcare information management structure, this position is able to successfully function as a team player with other Medical Records staff and program staff as assigned so as to provide excellent customer service to the organization. This position will work on special projects for the department as needs arise, including but not limited to data integrity and compliance reviews. This position successfully completes annual refresher training as well as relevant job-specific training to ensure adequate knowledge to perform job functions. All staff are required to follow privacy guidelines set out under HIPAA.
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