University of California Job - 39540074 | CareerArc
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Company: University of California
Location: Los Angeles, CA
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education


Under the supervision of the Director of Grants Administration, the Fund Manager (FM) oversees assigned post-award portfolio for The Office of Research and Innovation and manages the grant budget upon notification of the award till completion. The FM will provide scheduled reports of finances to PIs on a monthly basis and notify PIs of deadlines for agency progress reports and carry-forward requests. The FM will process no-cost extensions and grant closings, as well as monitor expenses, encumbrances, and necessary projections. The FM will prepare sub-contracts and transfer of grants from other institutions. The FM will coordinate with the CFO and Finance Manager to clear overdrafts and act as the backup for the Purchasing Coordinator. The FM will provide other research administration related support as needed and complete special projects as assigned.  


  Demonstrated knowledge of contract and grant administration from inception to closing and final reports to the agency. Required   Demonstrated experience in contract and grant post-award management. Required   Demonstrated knowledge of computer software, including Access, Excel, Word, and Adobe Acrobat. Required   Excellent knowledge of accepted accounting principles and practices and demonstrated experience with On-line Financial Systems. Required   Demonstrated knowledge of federal and state compliance, responsible research and financial accountability, issues environments. Required   Bachelor's degree in financial management, public administration, economics, accounting, or related field; or equivalent combination of academic and professional experience. Required   Background in financial management, public administration, economics, accounting, or related field. Required   Demonstrated ability to maintain courteous interaction with faculty to appropriately prioritize their research and other needs. Required   Demonstrated ability to manage interests of multiple stakeholders in research enterprise. Required   Demonstrated ability to work as a team and to prioritize as well as help other staff to prioritize multiple office responsibilities and tasks. Required   Strong working knowledge of Microsoft Office including Excel, Word, Outlook, and PowerPoint. Demonstrated knowledge of database (e.g., Access) management, format, programming, and report generation of a comprehensive contract and management data warehouse. Required   Demonstrated knowledge of purchasing, reimbursement, travel, personnel, and equipment management policies for the federal, state and university levels. Required   Demonstrated knowledge of contract and grant approval process, including procedures for no cost time extensions, grant closures, and continuation preparations. Required   Demonstrated skill in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures based on existing revenue and cost data. Required   Demonstrated organizational skills and attention to detail. Required   Strong customer service orientation, demonstrated ability to establish and maintain good relations with faculty and staff, maintaining an air of approachability and commitment to service. Demonstrated ability to establish and maintain a cooperative working relationship with co-workers, faculty, research staff, students, and central administrative office personnel. Required   Demonstrated skill in working independently, prioritizing tasks and following through on assignments with minimal supervision, and accurately reflect the relative importance to job responsibilities. Ability to perform multiple, diverse assignments simultaneously and meet deadlines with minimal supervision. Self-motivated and ability to troubleshoot when necessary. Required   Demonstrated ability to analyze information, evaluate situations, and proactively recommend and/or implement solutions to contract and grant-related matters to supervisor. Demonstrated ability to identify methods of increased efficiency in working operations and to propose modifications. Required   Demonstrated skill in speaking and writing clearly, using appropriate vocabulary and grammar to obtain and convey information to individuals and groups at various organizational levels. Required   Experience explaining technical concepts to a variety of clients with varying levels of understanding of University accounting. Required   Excellent skill in performing job duties with frequent interruptions and distractions. Required   Demonstrated skill in budget analysis, and projection. Required   Demonstrated skill in reading and understanding technical documents, policy statements, manuals, and award documents related to contracts and grants. Required

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