This position serves as the Graduate Student Affairs Officer for the Departments of Art and Art History, which includes an MFA in Visual Art, and M.A. and Ph.D. in Art History. Under the general direction of the Faculty Graduate Advisors, Department FAO, and Chairs, carries out curriculum advising, graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Working closely with FAO, Chairs, and faculty to develop short-term and long-term goals to meet the advising needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs. Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement 2 - 4 years of related experience. Required
Special Conditions Special Condition Requirement Valid Drivers License Required Travel Outside of Normal Business Hours Required Overtime Required
Minimum Requirements Interpersonal skills.
Multicultural competencies; ability to work with diverse populations.
Working knowledge of advising and counseling techniques.
Ability to multi-task, verbal communication, and written communication skills.
Ability in problem identificationandreasoning; ability to develop original ideas to solve problems.
Advanced writing skills to include independently compose letters, memos, reports, and other written communication for a variety ofaudiences, using correct spelling, grammar, and composition skills. Ability to work in a team environment and provide leadership.Skill in independently researching questions and making appropriate contacts for problem solving.
Knowledge of higher education institutional policies and procedures governing graduate student admissions, acceptable academicprogress, student records, student employment, and student financial aid.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Ability to interpret and effectively articulate complex policies and procedures, both orally and in writing.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Experience with student academic program administration.
Solid verbal and written communication skills.
Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word, and Access.
Excellent interpersonal skills including tact, diplomacy, adaptability, and skills in recognizing politically sensitive situations, maintainsconfidentiality of student records and advisory discussions.Ability to maintain confidentiality at all times.
Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campusadministrators, and personnel in various campus departments and maintain cooperative working relationships. Experience incommunicating and working with international students with diverse backgrounds. Experience with managing multiple deadlines andinterruptions in a detail-oriented environment
Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting institutions.
Preferred Qualifications Experience supporting a graduate program in a university environment.Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA).Knowledge of policies and procedures of the various units supported by the college.Knowledge of University of California policies and procedures of administrative service units (i.e. Graduate Division, RegistrarsOffice,Academic Senate).Knowledge of and experience with UC Employment practices, policies, and procedures and their application to graduate students.Demonstrated experience using student records system for articulation, transcript evaluation, and degree certification.Experience in using University on-line applications such as on-line student information, course registration, course maintenance,data query, and teaching evaluation systems.Knowledge of Art or Art History.
Skill in exporting/importing data from or to different software applications, and skill in organizing data for analysis and review.Skill in summarizing and analyzing data for presentation in a clear and comprehensive manner.
Knowledge of University processes and procedures.
Understanding of University rules and regulations.
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
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